Purpose
The Data Entry Specialist will support the Installation Team with general office administrative tasks.
Essential Job Functions
Support the Install Crew Manager and Install Crew with administrative duties and paperwork
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Enter paperwork into databaseCreate customer profiles, estimates, and orders
Review and manage any order changes in regards to scheduling, equipment, change in prices/costs, etc.
Review paper work for errors and communicate with Sales Reps for corrections or additional information
Organize and attach proper documents for each customer order as needed
Complete any additional paperwork needed for installs, accounting, and inspections
Communicate with install crews regarding upcoming jobs for the next day
Print necessary installation forms and paperwork for install crews
Bank deposits, as needed
Sort copies of various documents for payroll
Other duties as assigned
Work Hours
This is a non-exempt position. Work hours to be determined based on the needs of the business. Overtime may be required to meet business needs.
Competencies
Must have strong time management skills
Must be able to prioritize tasks in a fast-paced environment
Must be able to maintain composure under pressure in a fast-paced environment
Must be able to meet deadlines
Must have the ability to work in a team environment
Must maintain a high level of professionalism and customer service
Must have strong verbal and written communications skills
Must pay attention to details and maintain a high level of accuracy with paperwork
Work Environment
Standard office with shared common space and individual workspaces with dividers.
Physical Demands
Prolonged periods of sitting at a desk
Prolonged periods of working at a computer
Must be able to lift 20 pounds
Supervisory Responsibility
None. All questionable matters are referred to Supervisor.
Travel
None
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
What We Offer
401(k) with a 4% employer match
Medical, dental and vision – 100% paid for by the employer
Paid holidays, vacation and Washington paid sick leave
Requires a high school diploma or equivalent
Previous office experience preferred
Must have experience with Microsoft Office Suite
